Job Description

Our Business | Family | Real Estate Law Firm is seeking a new Part-Time Account Manager with experience in law firm invoicing, collections, financial reports, and payroll. Potential to become full-time position in long term.

QUALIFICATIONS:

• EXPERIENCE: 2–5-years’ experiencein a LAW FIRM. Accounting Assistant, Accounting Specialist, Payroll, Accounts Payable, Accounts Receivable, Bookkeeper, HR Manager, or a comparable role. Understand billable vs. non-billable hours and trust reporting.
• EDUCATION: bachelor’s degree.
• COMMUNICATION: Articulate phone voice; correct spelling, grammar, and format.
• TECHNOLOGY: Microsoft Word, Excel, Outlook, Adobe, Slack, Dropbox, Bill4Time, QuickBooks, and computer/technical trouble-shooting abilities.
• CHARACTER: Detail-Oriented, business savvy, strong analytical skills, strong mathematical skills, and excellent communication abilities.
• Spanish Speaking Optional

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JOB DESCRIPTION:

ACCOUNTS RECEIVABLE

• MONTHLY INVOICES: Prepare and manage client invoicing, and billing correspondence.
• COLLECTIONS: Call/Email to collect past due payments; set up, process, obtain payment arrangements for clients as needed.
• CLIENT INQUIRIES: Available to respond to slack/emails/phone calls re: invoices/payments; explain agreement/billing terms/services.
• PAYMENTS: Process credit card and check payments; record in Bill4Time, Revenue Report, and Collections Report.
• MONTHLY REPORTS: Revenue Report, LACBA Referral Revenue Report, Trust Account Report, Collections Report, P&L Report, and any other financial reports requested by the Managing Attorney. Prepare bi-weekly, monthly, quarterly, and year-end payroll reports. File quarterly and annual payroll tax reports. Prepare tax returns. Assist with preparation for annual audits.
• DRAFT: Attorney-Client Fee Arbitration Petition Packages and Small Claims Petition Packages.
• Prepare and make bank deposits (if needed).

PAYROLL

EMPLOYEE & INDEPENDENT CONTRACTORS PAYROLL:

• EMPLOYEE PAYROLL is processed bi-monthly; once a month for routine payroll; once a month for routine and bonus processing.
• Review and approve employee bonus reports.
• Perform payroll processing in Intuit/QuickBooks.
• Administer payroll-related files and record keeping.
• INDEPENDENT CONTRACTOR PAYROLL is done monthly.
• Review and approve independent contractor monthly invoices.
• Prepare payroll in Intuit/QuickBooks.
• Manage payroll files and record keeping related to Payroll.
• ONBOARDING / OFFBOARDING
• Create new employees and independent contractors in QuickBooks.
• Set up new employee benefits.
• Terminate offboarding employee benefits and prepare last check and documentation.

ACCOUNTS PAYABLE

• VENDORS: Set up, process, and negotiate payments to vendors. Maintains vendor files, corresponds with vendors, and responds to inquiries.
• MAINTENANCE: Monitor accounts to ensure payments are up to date especially with software programs. Negotiate deals and discounts with subscription-based vendors.

OTHER

• Works with the Managing Attorney and Operations Director on evaluating and recommending changes in policies, procedures, and software related to their duties.
• Serve as a back-up for Executive Assistant when needed.

APPLY: Submit RESUME and COVER LETTER that outlines specific experience and qualifications for this position, salary expectations, questions about this position, and link to LinkedIn or social media.

We are an Equal Opportunity Employer committed to developing and advancing a diverse team.

Job Type: Part-time

Pay: $30.00 - $40.00 per hour

Benefits:

• Work from home

Experience:

• Payroll: 2 years (Preferred)
• Accounts Receivable: 2 years (Preferred)
• Accounts Payable: 2 years (Preferred)
• Law Firm: 2 years (Preferred)