Executive Assistant (Hybrid) ID- 10481

November 25, 2024

About the role:

Any Executive Assistant knows it’s hard to define their day-to-day since oftentimes they are expected to jump in whenever and wherever, and here at Enova it’s no different. This particular role involves supporting our Chief Marketing Officer and President of Consumer Lending. Integrity and confidentiality is critical due to the sensitive nature of the information you have access to. You will work independently, resourcefully and be focused under pressure when deadlines arise. All while showcasing your interpersonal and professional communication skills by acting as a primary resource for company questions and business matters.

Responsibilities:

Manage complex calendars along with booking travel (domestic and international) and creating travel itineraries
Process vendor invoices and manage expense reports
We’ll be looking at you to keep our favorite perk of free food ongoing by ordering and stocking break rooms along with placing lunch or breakfast orders daily.
Despite our modern culture and reliance on laptops, we still need the basic office supplies from time to time and will be coming to you with those requests.
We expect you to greet all of our visitors with a friendly and welcoming attitude and extend that same courtesy to those that call into Enova.
Communicate with all levels of our organization and support our legal and finance team in a wide variety of projects

Requirements:

A Bachelor’s degree; or equivalent experience
1-5 years of executive administrative experience supporting a C-Level Executive
Proven experience in managing complex calendars along with booking travel (domestic and international) and creating travel itineraries
Proficient experience with Gmail, Outlook, and the Office Suite (Word, Powerpoint, and Excel)
The ability to problem-solve, think proactively, and push back
Ability to thrive in a fast-paced environment running with multiple-shifting priorities
A real passion for organizing the messy, the mentality that no request is beneath you, the eye to catch and fix mistakes, and the ownership to drive projects from start to finish
Willingness to work occasional extended hours and maintain an “on call” mentality in case of unexpected events outside of normal office hours.

About our Administrative Team:

We at Enova view our administrative team as the heart and soul that keeps our groups and executives moving from A-Z. Anticipating the needs of coworkers and executives, our admins resolve issues before they arise. Acting fast within our innovative and expanding environment, our administrative professionals are vital in supporting our teams and leaders so they can focus on our #1 goal: growing our business.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

DISCLAIMER

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

5. HOW DO YOU PROCESS INFORMATION?

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

8. HOW TO PRIORITIZE WORK?

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

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