Administrative Assistant - Temporary Remote ID - 2245

Description

• We are seeking a bright and energetic Part-Time Intern that has flexible work hours and who is comfortable taking on high-stake office and administrative responsibilities remotely and in our San Francisco office. • This individual will play a critical role in supporting the CEO, as well as providing general office and Marketing support. • The ideal candidate will be expected to resolve time sensitive issues with a high degree of precision while maintaining strong organizational, written and verbal communication skills. • Attention to detail and the ability to anticipate the needs of the CEO are a must. • You must be Self-starter who multi tasks with ease, be comfortable working with minimal guidance, able to prioritize under pressure and make rapid and effective judgment calls. • Responsibilities: Make the CEO more effective; manage business contacts, meeting scheduling, make phone calls, and complete professional and personal tasks as needed. • Manage travel and expenses, including coordinating travel arrangements and expenses with strong attention to detail for the CEO and other Executive team members. • Coordinate data entry, facilitate inbox management and scan sensitive documents to keep filing system organized. • Maintain aspects of office operations including ordering supplies. • Assist with office and company events related to team outings, board/investor meetings and other company related external events and conferences as needed. • Other duties may include booking conference rooms, ordering food, printing documents, coordinating interview schedules, shipping company material to conferences, liaising with building services, and greeting visitors. • Assist in other special projects with a focus on operational excellence and excellent customer service orientation.

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Requirements

• Preferred 1-2 years office/administrative experience in a professional work environment • Proficiency in in Mac/Apple products, Word, Excel, PowerPoint and G-Suite (Google Docs & Calendar) required with the ability to adapt to new technologies quickly and efficiently • Knowledge of Salesforce, LinkedIn, Trello and Zoom a plus • Strong organizational, prioritization and time management skills • Superior interpersonal skills with excellent verbal and written communication • High level of integrity with the ability to maintain confidentiality and discretion in company matters of a sensitive nature • Travel planning experience • Interest in the financial services industry is a plus • Displays personal pride in work, always striving to do his/her best • Adaptable, independent and thrives under pressure

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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